There are 10 references cited in this article, which can be found at the bottom of the page. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. Explore a range of letter template designs available from Microsoft 365 to find one that suits your style and get a head start on your next business letter.This article was co-authored by Tami Claytor. Meanwhile, having a customizable letterhead can make the process of formatting your business letters as simple as can be. Once you’ve written a few business letters, the content will begin to come easier. Double- and triple-check that the contact information in your letter is error-free and use a digital writing assistant like Microsoft Editor to help spot mistakes as you’re preparing your letter. Avoid Typos and Errors at All Costs: For most business requests and job applications, typos and grammatical errors will adversely affect your prospects, if not lead to outright rejection.Offer Options for Follow-Up: Within the closing paragraph of your letter, be sure to describe when and how you can best be contacted by the recipient, and if applicable, outline specific steps that can be taken to move forward with your request.Avoid flowery language and stick to a formal tone in your writing. Keep It Concise: Throughout your letter, you will want to use concise writing.Use the first paragraph to directly explain why it is that you’re writing the letter, then turn to specifics to support your request or job candidacy in the paragraph that follows. Be Direct: While it’s typical to include a friendly greeting in the opening paragraph of your letter’s body, it’s important that you get to the point quickly.To go along with the typical formatting of a business letter, there are some guidelines for writing that should be followed to ensure that your letter is well-received: As an added touch, you can include your written signature above your typewritten name.Įlevate your writing with real-time, intelligent assistance Learn More Tips for Writing a Business Letter While there are a wide range of appropriate closings to choose from, you can keep it simple with closings like “Sincerely,” “Regards,” or “Respectfully yours.” Below your closing, add your name and, if you have one, your current job title. A formal closing and signature: Once you’ve made your case or request, sum up and reiterate the main reason for your letter before signing off with a complimentary close.The body of your letter: After a line break below your salutation, craft the body of your letter using single-spaced lines.An opening salutation: Begin your letter with a formal salutation like “Dear Mr./Ms./Dr.” If you’re not sure who exactly will be on the other end of your letter, use the salutation “To Whom It May Concern.”.The recipient’s contact information: Beneath the date and justified to the left margin of the page, include the contact information of the person or business to whom you are writing.
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